Facilities Manager

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  • Job Reference: PR/000795
  • Job Title: Facilities Manager
  • Location: Crystal Palace
  • Basic Salary Range: £35,000 - £38,000 + Benefits & Opportunities
  • Job Type: Permanent
  • Posted 2 years ago
  • This position has been filled

Our client, a growing corporate are looking for a Facilities Manager. The Facilities Manager will report to Director level and be responsible for building strong working relationships with business unit service leads to manage the existing estates, facilities functionality and related projects and growth. Assessing risks is imperative to this role.


Leadership and Management 

  • To be the senior technical manager and to contribute to the development, implementation and review of strategies, annual project plans, policies and procedures
  • To develop and maintain positive relationships with key partners and stakeholders
  • To ensure effective management of staff and resources, promoting team building and collaborative working to assist in delivering our strategic plan
  • To provide clear, succinct and cogent reports to required deadlines for the Board, Committees, the Chief Executive, Management Teams and key stakeholders as required.

Operational Management

  • Liaise with the Health & Safety Officer, ensuring Health and Safety compliance is managed appropriately across our estates and reported appropriately. Fire, Electrical, Water, Equipment, Environment.
  • Liaise and ensure premises are compliant for existing and new Service Contracts.
  • Act as Incident Manager and ensure Root Cause Analysis is completed for incidents as appropriate, including agreement of corrective actions / improvements to reduce the risk of reoccurrence
  • Assess PPM needs for the company and implement appropriate scheduling for existing contracts.
  • Procure new facilities contracts where necessary such as clinical waste, confidential waste and fire systems.
  • Oversee stock management for appropriate sites
  • Oversee managed print services across the group, working closely with in house IT department.
  • Build relationships with key site personnel and conduct periodic inspections
  • Regular monthly reporting of FM department risks and priority tasks achieved and planned.
  • To identify solutions and opportunities to improve organisational performance.


Supplier Operational Management

  • Develop and implement appropriate supplier SLAs appropriate to meet Business Objectives
  • Manage all maintenance contracts across the Group to ensure all applicable Health and Safety legislation and subsequent regulations are adhered to, along with maintenance for medical equipment and M&E where applicable. Including cleaning, electrical, waste disposal, recycling, pest control as examples.
  • Maintain good working relationships with existing supplier chains with regular performance review meetings and find viable alternatives where necessary.

Project Management

  • Support in the provision of new premises including premises moves within the Group.
  • Apply a structured methodology and lead change management activities.
  • Prepare and implement project plans to achieve the desired outcomes.
  • Control and manage the project resources and budget

Financial Management 

  • Controlling financial budgets for FM keeping tight control and preparing yearly budgets.
  • Improve, where possible and make recommendations on efficiencies and value for money in all facilities related purchasing including maintenance suppliers.

Person Specification


  • Appropriate Health and Safety qualification and ability to demonstrate a high-level understanding of Health and Safety compliance within a multisite environment
  • Ideally NEBOSH General certificate qualified
  • Demonstrates leadership experience
  • Experience of looking after
  • premises in a multisite
  • environment
  • Financial management and delegated budget control Managing large projects across project lifecycle
  • Excellent IT skills
  • Ability to multitask and prioritise work
  • Team player
  • Excellent communication skills
  • Excellent negotiating skills
  • Health and Safety regulations and employee and employer responsibilities.
  • Facilities management best practice
  • Experience of using CAFM software with view of implementation
  • Patience and resilience
  • Adaptive to change
  • Ability to make judgement calls at critical times
  • Driving licence and access to transport

To apply, send your CV to cv@maxwellstephens.com or call 0207 118 4848

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