Facilities Manager

Back to Vacancies List
  • Job Reference: Ref/000790
  • Job Title: Facilities Manager
  • Location: London
  • Basic Salary Range: Competitive
  • Job Type: Permanent
  • Posted 2 years ago
  • This position has been filled

Maxwell Stephens have been assigned by a leading financial services company to recruit a Facilities Manager to join their team to ensure that the facilities area is run efficiently and effectively.

What You’ll Be Doing


External Relationship Management:

  • Liaising with the property management company to resolve any issues that occur and ensure that the service provided is in line with the planned preventative maintenance (PPM) schedules.
  • Involvement with rent and lease negotiations and business rates appeals.
  • Dilapidations for Clement’s Lane.
  • Valuation Office Agency /Surveyors re rates for

Building and Office Maintenance:

  • Handling all general maintenance and facilities queries from the business and respond accordingly.
  • Dealing with issues concerning but not limited to: lighting; heating; cleaning the environment; air conditioning installation and maintenance; toilets and drains; kitchens maintenance including microwaves, toasters and fridges; painting and decorating.
  • Managing the workload of the facilities department through the ticketing system to ensure that all requests are dealt with in a timely manner and in line with the Service Level Agreement.

Office Management and Refurbishment:

  • Organising the fitting out of new premises (floors or buildings) from false floors and data points to ceilings and air conditioning.
  • Managing costs for refurbishment projects.
  • Ensuring that the working environment is maintained to a suitable level to minimise work interruptions.

Management of Office Space and Office Moves:

  • Advising on the effective use of space in conjunction with IT.
  • Managing office moves and liaise with IT to ensure moves are conducted in a timely fashion.
  • Moving bulky items of furniture as and when required.
  • Supervising office moves over weekends, when required.
  • Manage Suppliers of Goods and Services
  • Co-coordinating and managing all relationships with external suppliers in order to ensure a functioning work environment.
  • ·Directing and planning essential services and their suppliers , e.g. cleaning, waste (including recycling), pest control etc.




Health and Safety

  • Managing relationships with external health and safety consultants and ensure the building complies with health and safety standards.
  • Advising on health and safety of the building’s environment for the occupants and users including but not limited to: work station assessments, fire risk assessments, manual handling courses, appliance testing etc.
  • Managing the allocation of footrests, backrests, screen height adjusters etc.
  • Managing the fire safety and first aid teams to ensure that procedures are up to date and followed correctly.
  • Training and organising first aid representatives and fire wardens in the office.
  • Running regular fire drills and evacuations.


  • Liaising with the management team regarding any facilities issues and providing advice where appropriate.
  • Some involvement in possible office relocation including specification of new premises, identification of a suitable site, relevant negotiations and management of the move and dilapidations when necessary.
  • Adhoc project work as necessary.

About You


  • Both hard and soft services
  • 5 – 10 years of managing 45,000 sq ft building
  • Negotiation and management of facilities and supplier contracts


  • IWFM Member
  • NEBOSH General Certificate
  • Multi storey, minimum 5 floors


To apply – send your CV to cv@maxwellstephens.com