Facilities Manager

• Liaising with the property management company to resolve any issues that occur and ensure that the service provided is in line with the planned preventative maintenance (PPM) schedules.
• Involvement with rent and lease negotiations and business rates appeals.
• Dilapidations for Clement’s Lane.
• Valuation Office Agency /Surveyors re rates for

Building and Office Maintenance:

• Handling all general maintenance and facilities queries from the business and respond accordingly.
• Dealing with issues concerning but not limited to: lighting; heating; cleaning the environment; air conditioning installation and maintenance; toilets and drains; kitchens maintenance including microwaves, toasters and fridges; painting and decorating.
• Managing the workload of the facilities department through the ticketing system to ensure that all requests are dealt with in a timely manner and in line with the Service Level Agreement.

Office Management and Refurbishment:

• Organising the fitting out of new premises (floors or buildings) from false floors and data points to ceilings and air conditioning.
• Managing costs for refurbishment projects.
• Ensuring that the working environment is maintained to a suitable level to minimise work interruptions.

Management of Office Space and Office Moves:

• Advising on the effective use of space in conjunction with IT.
• Managing office moves and liaise with IT to ensure moves are conducted in a timely fashion.
• Moving bulky items of furniture as and when required.
• Supervising office moves over weekends, when required.
• Manage Suppliers of Goods and Services
• Co-coordinating and managing all relationships with external suppliers in order to ensure a functioning work environment.
• ·Directing and planning essential services and their suppliers , e.g. cleaning, waste (including recycling), pest control etc.

Health and Safety

• Managing relationships with external health and safety consultants and ensure the building complies with health and safety standards.
• Advising on health and safety of the building’s environment for the occupants and users including but not limited to: work station assessments, fire risk assessments, manual handling courses, appliance testing etc.
• Managing the allocation of footrests, backrests, screen height adjusters etc.
• Managing the fire safety and first aid teams to ensure that procedures are up to date and followed correctly.
• Training and organising first aid representatives and fire wardens in the office.
• Running regular fire drills and evacuations.

General

• Liaising with the management team regarding any facilities issues and providing advice where appropriate.
• Some involvement in possible office relocation including specification of new premises, identification of a suitable site, relevant negotiations and management of the move and dilapidations when necessary.
• Adhoc project work as necessary.

About You

Essential:

• Both hard and soft services
• 5 – 10 years of managing 45,000 sq ft building
• Negotiation and management of facilities and supplier contracts

Desirable:

• IWFM Member
• NEBOSH General Certificate
• Multi storey, minimum 5 floors

To apply – send your CV to cv@maxwellstephens.com