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Facilities Manager
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Maxwell Stephens have been assigned by a leading financial services company to recruit a Facilities Manager to join their team to ensure that the facilities area is run efficiently and effectively.

What You’ll Be Doing
External Relationship Management:
- Liaising with the property management company to resolve any issues that occur and ensure that the service provided is in line with the planned preventative maintenance (PPM) schedules.
- Involvement with rent and lease negotiations and business rates appeals.
- Dilapidations for Clement’s Lane.
- Valuation Office Agency /Surveyors re rates for
Building and Office Maintenance:
- Handling all general maintenance and facilities queries from the business and respond accordingly.
- Dealing with issues concerning but not limited to: lighting; heating; cleaning the environment; air conditioning installation and maintenance; toilets and drains; kitchens maintenance including microwaves, toasters and fridges; painting and decorating.
- Managing the workload of the facilities department through the ticketing system to ensure that all requests are dealt with in a timely manner and in line with the Service Level Agreement.
Office Management and Refurbishment:
- Organising the fitting out of new premises (floors or buildings) from false floors and data points to ceilings and air conditioning.
- Managing costs for refurbishment projects.
- Ensuring that the working environment is maintained to a suitable level to minimise work interruptions.
Management of Office Space and Office Moves:
- Advising on the effective use of space in conjunction with IT.
- Managing office moves and liaise with IT to ensure moves are conducted in a timely fashion.
- Moving bulky items of furniture as and when required.
- Supervising office moves over weekends, when required.
- Manage Suppliers of Goods and Services
- Co-coordinating and managing all relationships with external suppliers in order to ensure a functioning work environment.
- ·Directing and planning essential services and their suppliers , e.g. cleaning, waste (including recycling), pest control etc.
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Health and Safety
- Managing relationships with external health and safety consultants and ensure the building complies with health and safety standards.
- Advising on health and safety of the building’s environment for the occupants and users including but not limited to: work station assessments, fire risk assessments, manual handling courses, appliance testing etc.
- Managing the allocation of footrests, backrests, screen height adjusters etc.
- Managing the fire safety and first aid teams to ensure that procedures are up to date and followed correctly.
- Training and organising first aid representatives and fire wardens in the office.
- Running regular fire drills and evacuations.
General
- Liaising with the management team regarding any facilities issues and providing advice where appropriate.
- Some involvement in possible office relocation including specification of new premises, identification of a suitable site, relevant negotiations and management of the move and dilapidations when necessary.
- Adhoc project work as necessary.
About You
Essential:
- Both hard and soft services
- 5 – 10 years of managing 45,000 sq ft building
- Negotiation and management of facilities and supplier contracts
Desirable:
- IWFM Member
- NEBOSH General Certificate
- Multi storey, minimum 5 floors
To apply – send your CV to cv@maxwellstephens.com
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