Office and Facilities Administrator

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  • Job Reference: PR/000912
  • Job Title: Office and Facilities Administrator
  • Location: Central London
  • Basic Salary Range: £27,500 + Benefits & Opportunities
  • Job Type: Permanent
  • Posted 12 months ago
  • This position has been filled

We have been assigned by a leading technology firm to recruit for a Office and Facilities Administrator who can provide a best in class employee and client experience.

getting the dream facilities management job

Key Responsibilities

  • Being the first point of contact for all employees for Office & Facilities related queries
  • Meeting and greeting of new starters, explaining Health and Safety procedures, fire assembly points and conducting office tours
  • Support general office administration including collating responses to information requests, organising meetings, booking venues and ordering refreshments
  • Reviewing and renewing relevant company policies and legal compliance procedures
  • Support with the sourcing and negotiation of any new contracts
  • Co-ordination and administration of all office services and suppliers, including service quality and budget tracking. Including but not limited to; cleaning contract, printer maintenance, security systems, post and other deliveries, security systems, meeting room set-up, access management, locker and storage allocation, stationary ordering and replenishment
  • Support the Supply Management team with relevant contract reviews, renewals or terminations
  • Work closely with the IT service desk to ensure all IT systems are available and assist with relevant projects for the London office
  • Maintain and update the Office & Facilities pages on the intranet
  • Assist with internal and external audits
  • Maintaining and updating the first aid and fire warden registers, in addition to personally being first aid and fire warden trained
  • Managing the DSE management system and liaising with relevant providers to ensure any necessary reviews and equipment are ordered and issued
  • Support and help with the testing of the BCP, ensuring that plans are fit for purpose and that Office Services and Facilities Management team understand their responsibilities


  • Experience as an administration co-ordinator, administrator or a facilities administrator.
  • Fire Warden & First Aid certificates
  • Experience with Office 365, particularly with Word, Excel, PowerPoint etc.
  • Organisational skills and ability to prioritise
  • Interpersonal with good communicative skills
  • Relevant IOSH H&S qualifications

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