Building & Facilities Operations Assistant

Maxwell Stephens have been asked to recruit a Building & Facilities Operations Assistant to provide first class assistance to the Building & Facilities Manager in maintaining and developing the clients historic building and all other campus buildings and facilities.

Responsibilities:

Building maintenance, repairs, and services:

• Prioritise the daily reactive maintenance jobs, update electronic records and allocate to the Buildings & Facilities team members according to their skillset
• Provide advice and guidance to the Buildings & Facilities Team members on the most suitable work methodology for specific maintenance tasks
• Work with external contractors to undertake any repairs or necessary works (reactive and PPM works) and to produce a work schedule in line with timetabling (academic and commercial) and ensuring all contractors are compliant with site specific arrangements, and H&S regulations
• Carry out minor maintenance works to a high standard and in compliance with Health and Safety guidelines and legislation, carrying out dynamic risk assessments as required
• Report back to the Buildings & Facilities Manager on any maintenance tasks that require external support
• Planning of work and requesting of tools, materials and equipment required to complete tasks
• Regularly monitor the condition of classrooms, toilets and other areas across the site and advise the Buildings & Facilities Manager of any maintenance work required to keep rooms to a high standard
• To use and operate a range of work- related equipment including any hand- held devices to record jobs, lifting equipment, power tools and vehicles after training
• Carry out statutory checks including but not limited to fire alarm testing, flushing water systems and temperature checks for legionella prevention.
• Record and retain information making recommendations where instances of noncompliance are found.
• Ensure that all repairs and alterations on site comply with the Grade 1 listing of the historic building.
• Provide daily/weekly update on all works and issues as required by the Buildings & Facilities Manager

Projects works:

• Work with the Buildings & Facilities Manager on the selection of contractors for specific projects following procurement policies
• Evaluate quotes and tender submissions and make recommendations as and when required by the Buildings & Facilities Manager

Health & Safety:

Ensure all reactive and PPM works are undertaken in line with all relevant Health & Safety legislation working with the Buildings & Facilities Manager to ensure that:

• Routine inspections are carried out and recorded
• Records of accident reports are prepared, investigated and the Buildings & Facilities Manager is notified
• Ensure that all health and safety precautions are sensitive to the aesthetic nature of the estate and the historic building.

Budgets:

• Ensure the Buildings & Facilities Manager approves all spend incurred
• Ensure that all quotes and the procurement of new contracts/works follows BISC procedures

 

Person Specification:

Qualifications:

Essential:

• Relevant trade/ construction qualification
• Relevant IOSH managing safely certificate
• GCSEs in English and Maths

Skills and Competencies:

• Strong computer skills including Microsoft Project and MS Office (Outlook, Word, Excel, PowerPoint etc)
• Strong planning and problem- solving skills
• Supervisory skills in respect of staff and contractor management
• Excellent communication skills, both written and verbal, with the ability to communicate with people at all levels
• Ability to carry out risk assessments and implement safe systems of work
• Excellent organisational skill: ability to prioritise and organise team workload / able to work to deadlines
• Ability to work effectively both in collaboration with other professionals/teams as well as on own initiative

Knowledge and Experience:

• Knowledge of relevant health and safety requirements
• Experience of managing staff and contractors including procurement for works and scheduling trades
• Knowledge of building processes and construction trades
• Knowledge of current CDM Regulations.

Personal Qualities:

• Positive, proactive approach to change and new working practices
• Professional and approachable attitude, always acting with integrity and honesty
• Self-motivated with a positive ‘can do’ approach to work
• Excellent interpersonal skills and an ability to deal with a wide variety of people
• Ability to take responsibility and be accountable for own and team’s actions

APPLY NOW

The client are wishing to have a quick turnaround with this position, so if you are interested, please send your CV to robyn@maxwellstephens.com by no later than Wednesday 29^th October

Or alternatively contact one of the Maxwell Stephens team on 0201 1184848 for more details.

For more information on Maxwell Stephens and our services please visit www.maxwellstephens.com