Office/Facilities Manager – Ref 740

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  • Job Reference: 740
  • Job Title: Office/Facilities Manager – Ref 740
  • Location: City of London
  • Basic Salary Range: Up to £40,000 + Competitive Package
  • Job Type: Full Time
  • Posted 7 years ago
  • This position has been filled

Our client are a financial services firm.

They are currently looking to recruit an Office/Facilities Manger to manage all building and facilities related issues in their two London offices in the city.  The role requires prior office management experience, ideally working for a similar sized company (Circa 200 people).

The right individual will understand how to successfully manage an office, juggling the day-to-day factors that make a comfortable and efficient working environment as well as focusing on the core building infrastructure and framework.  As such, you will require strong interpersonal skills; an ability to deal with front line employee queries and build relationships with internal and external stakeholders, whilst also having a solid technical understanding of corporate office infrastructure e.g. power supplies, air conditioning, utilities, managing M&E contractors etc.

Through your experience in office management you will also have a good understanding of commercial real estate, offices leases, dealing with landlords, managing agents and other third party contractors.  It will be of particular interest if you have participated in a project to re-fit or office relocation.

Whilst this role requires a high degree of autonomy and a self-starter approach, it is important that you are a real team player, able to build good relationships with key departments such as Technology, Human Resources, Finance and Senior Management and communicate proactively with these groups to keep people informed, flag issues and solve problems.

To be successful, this role requires a positive ‘can-do’ approach, a helpful disposition and a commitment to high standards.

The Office Manager will be the primary point of contact for any Facilities or Buildings Management-related queries, issues and projects, working with the appropriate people internally, as necessary.

As the company Health & Safety Manager, you will be responsible for coordinating all health and safety activities to ensure the Company meets with its legal obligations to provide a safe working environment.

The office relocation project requires someone to be the first point of contact for our client, coordinating meetings and keeping track of the project schedule.

Skills & Experience

  • Proven experience managing office administration in a busy work environment;
  • Ability to build excellent relationships with staff, senior management and third parties;
  • Strong communication skills; comfortable dealing with queries effectively and engaging the appropriate people to make decisions and resolve problems;
  • Attention to detail & motivated to deliver a high level of support;
  • Positive, efficient and practical approach;
  • Excellent written and oral communication skills;
  • Professional work ethic
  • Proficient in MS Office