Facilities Coordinator

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  • Job Reference: Ref/10002
  • Job Title: Facilities Coordinator
  • Location: City of London
  • Basic Salary Range: Up to £38,000 + Benefits & Opportunities
  • Job Type: Full Time
  • Posted 5 months ago

Maxwell Stephens have been asked to recruit on behalf of a global insurance provider for a Facilities Coordinator role.

The Facilities Coordinator will be responsible for coordinating and monitoring facilities management contracts, and assisting with the administration of the facilities function.

Your Role

You will report to the Facilities Manager whilst maintaining the good running of the office equipment, physical space and all required systems and processes that support these.

You will be responsible for all preventative maintenance is scheduled and completed whilst also being responsible for responding to urgent maintenance calls.

You will ensure all Health & Safety risk assessments are completed and  you will manage the First Aider and Fire Marshall training and certification process.

You will be responsible for day-to-day administration and coordination of all facilities related activities and services, including ensuring that all Planned Preventative Maintenance (PPM) schedules are up to date.

You will manage all office keys.

You will be responsible for organising the set up for all new employees, this will include welcome emails, office passes, telephone lists, floor plans, Health

and Safety procedures and 1st Aiders and Fire Marshals.

You will also maintain and update the facilities management helpdesk via Service Now, monitoring and responding to all job requests.

Skills and Experience

You will have experience working in a similar role as part of a Facilities team in a corporate office environment.

You will have financial administration experience including raising purchase orders and reconciling invoices as well as being able to manage and monitor Facilities contracts and service level agreements (SLAs).

You will also have experience working with and supervising contractors and suppliers whilst delivering excellent customer service.

You will have strong numerical and communication skills with excellent attention to detail.

You will be results orientated and able to build strong collaborative relationships working well as part of the team.

To Apply

Maxwell Stephens is expecting a large volume of applications for this role. We’re keen to place the correct person with our client as soon as possible. Therefore, we encourage all interested FM professionals with the experience to successful expedite this role to contact us without delay.

Please call 0207 118 48 48 to speak to one of the Maxwell Stephens team or alternatively you can email your cv to cv@maxwellstephens.com to apply.

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