Facilities Coordinator (Corporate Organisation)

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  • Job Reference: 1042
  • Job Title: Facilities Coordinator (Corporate Organisation)
  • Location: City of London
  • Basic Salary Range: Up to £32,000 plus Package
  • Job Type: Full Time
  • Posted 5 years ago
  • This position has been filled

Maxwell Stephens are recruiting on behalf of an leading international law firm whom are looking for a Facilities Coordinator to provide on-site facilities support in order to ensure that facilities issues are dealt with efficiently.

The role will be based in a prestigious sky-scraper in the City of London.

Specific requirements for this role are flexibility, self-motivation, approachability and a positive attitude. The successful candidate must have proven facilities experience in a professional corporate environment dealing with both hard and soft services. A recognised Health & Safety qualification is desirable and basic electrical competence and knowledge of fabric maintenance would be advantageous.

Main Responsibilities

  • Day-to-day supervision of the contracted cleaning teams
  • Monitoring the contractors to ensure that they are performing to the standard expected and following up on problems through to completion.
  • Carry out daily building checks, logging any problems highlighted by the building checks on the Facilities Helpdesk
  • Supervise the day to day pest control contract, liaise with pest control engineers. Dealing with reactive pest sightings and emergency call outs
  • Confirm costs, approve invoices and ensure within budget for managers to sign
  • Keep and up to date record of the locations of fire officers following office moves
  • Assist with the evacuation checklist upon evacuation and carry out a post evacuation review with the Health & Safety manager and head of facilities
  • Conduct a monthly sweep or facilities rooms, corridors and fire exits using checklists supplied by the Health & Safety department, reporting any non-compliant electrical items to the Health & Safety manager
  • Report any problems highlighted by the building checks to the Facilities Helpdesk and track their status through to completion.
  • Supervision of the Facilities Helpdesk, provide cover for the Facilities Helpdesk by liaising with the facilities helpdesk assistant
  • Liaising with all areas of the organisation to arrange office moves making sure all requirements are delivered
  • Supervision of office moves and moves teams ensuring the work is carried out to a high standard. Carry out final checks after office moves to ensure continuation

Person specification

  • Experience in dealing with clients in a customer focused environment
  • Educated to O-level / GCSE standard in Maths / English
  • Experienced in using helpdesk systems –FSI would be an advantage Knowledge and technical skills:
  • Computer literate
  • Excel, Word, Email, FSI Concept Helpdesk
  • Competent in Health & Safety
  • Basic electrical competence
  • Basic knowledge of fabric maintenance
  • Able to work effectively as part of a diverse and inclusive team
  • Flexible and adaptable
  • Strong communication skills
  • Self-motivated with the ability to work unsupervised

If you are an experienced facilities professional with a drive to excel within an international leading organisation, please send your CV to contact Ashley Cant on 0207 118 4848 for more information.