Business Premises Administrator

Back to Vacancies List
  • Job Reference: 1298
  • Job Title: Business Premises Administrator
  • Location: Central London
  • Basic Salary Range: Up to £30,000 plus package
  • Job Type: Full Time
  • Posted 5 years ago
  • This position has been filled

Our client are an established law firm who require an experienced, forward thinking Premises Administrator to join their team. This is a new role which has been created to provide administrative support for our client’s management systems, and assistance to the Premises Manager and Premises Project Manager.

Key Responsibilities

  • Maintain a database of controlled documents
  • Carry out functional audits of each management system
  • Develop integration of management systems and streamline
  • Filing and record keeping for all documents, publications and subscriptions.
  • Minuting meetings and typing up minutes of communications, team meetings, reports, etc.
  • Collate London office statistics and produce monthly reports and charts to review with Health, Safety and Environment Manager
  • Vet and complete orders for Health & Safety equipment and ensure delivery, repair and replacement items as required
  • Arrange estate safety equipment calibration and repair
  • Call handling and email management to ensure that emails are responded to, redirected, followed up, escalated, deleted or filed as appropriate.
  • Management of Premises element of the contract database by checking contract renewal dates and working with the Premises Manager to draft new contracts and variations to existing contracts.
  • Overseeing Premises team paper filing processes to ensure consistency and best practice record keeping.
  • Liaising with contractors, providing direction if the issues are routine and escalating when appropriate.
  • Drafting communications to the business on Premises works and issues and liaising with the senior admin support person to send these out to the firm, particular departments or key contacts.


  • Systematic about record keeping; diligent, conscientious and focussed
  • Excellent communication skills
  • Professional and personable
  • Attention to detail
  • Good working knowledge of MS Word, Excel, Outlook, MS Project & project management systems such as Teamwork
  • Confidence to work unsupervised if necessary.
  • Ability to prioritise and use initiative
  • Positive approach and ability to remain calm under pressure
  • Willing to learn and develop.


  • Experience with one or more ISO management Systems:
  • Significant experience in an administrative role, ideally within a health and safety, environmental, project management, construction or FM function
  • Familiarity with Document management systems, ideally with iManage Web/wiki editing experience
  • Experience with Project management software, ideally with Teamwork
  • Excellent office administration skills to include experience of windows-based packages.


  • Specific experience of administering ISO 14001, ISO 22301, OHSAS 18001and/or ISO 50001.