Estates ManagerBack to Vacancies List
The role has primary responsibility for the operational management of our client’s world class estate, its listed heritage buildings and all associated facilities and contracts as well as inputting into our ambitious program of projects.
Working to high Professional standards, to ensure regulatory compliance and continuity of business operations, you will provide site-related knowledge to the Group-wide Estates Service, as well as providing a source of subject matter expertise to a range of stakeholders at the site.
- Ensure provision of buildings and facilities that are safe, compliant, that meet the needs of the visitors in line with Group Estates strategy.
- Ensure legislative and regulatory compliance in all systems and procedures around building design and use, plant, equipment, electrics and systems, highlighting any potential risks and mitigating actions with the Head of Group Estates.
- Management of all estates facilities and maintenance contractors and service providers to ensure contracts meet the needs of the museum and deliver best value for money.
- Lead and manage the museum Estates team to ensure the highest standards of work are attained with responsibility for all day-to-day line management, rostering etc.
- Be responsible for ensuring that the conservation, planned preventative maintenance and reactive maintenance of the museum’s heritage buildings and structures is planned and delivered.
- Deliver improvements and change that support the Group’s estate strategies.
- Be responsible for ensuring that the operation, the planned preventative maintenance and reactive maintenance of the buildings building management systems and all other facilities plant equipment is planned and delivered.
- Work closely with the Maintenance Manager to ensure that all work is covered, particularly where work has elements of crossover between the functions
- Oversee the energy strategy to deliver efficiencies in energy use and negotiate contracts with energy providers (gas, water, electricity) that offer best value for money, working jointly with other Museums in the Group where beneficial.
- Responsibility for managing all building leases, contracts and the maintenance and development of essential building records and data.
- Project management of capital Estates improvement projects
- Management of the Estates budget and quarterly reforecast.
- Oversee provision of suitable office accommodation for all staff and volunteers, ensuring all user requirements are met
- Where required, support the achievement of essential consents such as Planning, Listed Building, Advertising, Building Control, etc
- Responsible for museum’s waste strategy and management of the recycling and waste contracts, working jointly in the Group where beneficial.
- Responsible for all property, buildings and infrastructure as a member of the core Crisis Management Team
- Provide local site knowledge and subject matter expertise to the Masterplanning process and applications for capital project funding.
- Provide excellent customer service, answering all visitor queries in a polite and helpful manner and offering similar levels of service and professionalism to staff and volunteers.
Line Management and Budget Responsibility
- Directly line manages a team of 5.
- Contractors: management of contractors when on-site
- Budget Holder: responsible for all team staff and non-staff budgets
- Responsible for budgets up to £1m.
- Demonstrable experience of estate management, preferably within the cultural sector and/or buildings of historic interest
- Proven experience of leading and managing a team to deliver high quality outcomes
- Demonstrable experience of management of project/departmental budgets
- Demonstrable experience of directing capital projects
- Able to coordinate people and projects effectively and efficiently, maintaining excellent standards and effective communication
- Motivated, self-starter, able to work to clear outcome targets
- Positive, proactive, unfazed by challenges and quick to look for creative new ways to problem solve
- Able to achieve results whilst working to tight deadlines, often in pressurised environments
- Able to prioritise work, identify and deal with obstacles
- Copes well with ambiguity, competing priorities and enjoys change
- Strong team player, with excellent communication, reporting, facilitation, negotiating and influencing skills and ability to encourage new ways of thinking
- Extremely well organised, with excellent attention to detail
- Able to enthuse and inspires others to deliver.