Office Services Co-ordinator

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  • Job Reference: 1117
  • Job Title: Office Services Co-ordinator
  • Location: London
  • Basic Salary Range: £38000 - £43000 plus corporate benefits
  • Job Type: Full Time
  • Posted 6 years ago
  • This position has been filled

Our corporate client are looking for an experienced Office Services Co-ordinator to join their busy London office. Within this role the successful candidate will take responsibility for a number of key day to day functions and will initially act as project co-ordinator for a number of projects.

Ideally, you will have had previous experience of co-ordinating multiple projects and previous experience in a facilities department is preferred.

Key responsibilities

  • Coordinates routine maintenance and services.
  • Develops and maintains vendor relationships.
  • Oversees budget, changes to scope, and resolution of other issues with vendors under direct responsibility.
  • Reviews invoices to verify the services provided for payment have been completed.
  • Escalates issues/concerns to manager when necessary.
  • Assists Procurement or others with the development of contractual agreements.
  • Facilities maintenance
  • Acts as a point of contact and support for associates and visitors.
  • Recommends and/or initiates new Office Services procedures to improve efficiency, quality, and timeliness of services.
  • Completes special projects
  • May use various tracking and functional software applications.
  • May provide administrative support (e.g. managing calendars, arranging meetings, producing correspondence, organizing travel arrangements, completing business expense claims, managing incoming mail, keeping abreast of administrative policies, practices and guidelines, etc.).


  • Demonstrates initiative by identifying issues and recommending solutions.
  • Excellent written and oral communication skills
  • Sound judgment in resolving matters of moderate complexity.
  • Ability to plan processes and work for a group or team to assure work is completed in a timely manner.
  • Demonstrates effective and professional service orientation and builds rapport with internal and external contacts.
  • Good working knowledge of Microsoft Office and other relevant software