Office Services Co-ordinator

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  • Job Reference: 1117
  • Job Title: Office Services Co-ordinator
  • Location: London
  • Basic Salary Range: £38000 - £43000 plus corporate benefits
  • Job Type: Full Time
  • Posted 5 years ago
  • This position has been filled

Our corporate client are looking for an experienced Office Services Co-ordinator to join their busy London office. Within this role the successful candidate will take responsibility for a number of key day to day functions and will initially act as project co-ordinator for a number of projects.

Ideally, you will have had previous experience of co-ordinating multiple projects and previous experience in a facilities department is preferred.

Key responsibilities

  • Coordinates routine maintenance and services.
  • Develops and maintains vendor relationships.
  • Oversees budget, changes to scope, and resolution of other issues with vendors under direct responsibility.
  • Reviews invoices to verify the services provided for payment have been completed.
  • Escalates issues/concerns to manager when necessary.
  • Assists Procurement or others with the development of contractual agreements.
  • Facilities maintenance
  • Acts as a point of contact and support for associates and visitors.
  • Recommends and/or initiates new Office Services procedures to improve efficiency, quality, and timeliness of services.
  • Completes special projects
  • May use various tracking and functional software applications.
  • May provide administrative support (e.g. managing calendars, arranging meetings, producing correspondence, organizing travel arrangements, completing business expense claims, managing incoming mail, keeping abreast of administrative policies, practices and guidelines, etc.).

Skills/qualifications:

  • Demonstrates initiative by identifying issues and recommending solutions.
  • Excellent written and oral communication skills
  • Sound judgment in resolving matters of moderate complexity.
  • Ability to plan processes and work for a group or team to assure work is completed in a timely manner.
  • Demonstrates effective and professional service orientation and builds rapport with internal and external contacts.
  • Good working knowledge of Microsoft Office and other relevant software