Building Manager Job Description Template
Resource type and category
Resource type: Downloadable job description template
Category: Building Management, Facilities Management Recruitment, Job Descriptions and Hiring Resources
Intended audience
Property Managers, Facilities Directors, Asset Managers, Property and Estates teams, HR professionals, Talent Acquisition teams and organisations recruiting a Building Manager for a commercial building or portfolio.
Resource-card description
Download a comprehensive Building Manager job description template covering hard and soft services, service charge budgets, contractor performance, compliance, capital works, sustainability, tenant engagement and building operations.
Full resource-page description
A Building Manager plays a central role in ensuring a property remains safe, compliant, well maintained and able to provide a consistently high-quality environment for tenants and occupiers.
The Building Manager Job Description Template provides employers with a practical framework for defining the responsibilities, experience and personal qualities required for an effective building management appointment.
The template positions the Building Manager as responsible for the day-to-day operational management of a designated property or portfolio of buildings, ensuring appropriate standards are maintained across both hard and soft Facilities Management services.
The role combines operational responsibility with strong commercial awareness. A Building Manager may prepare, monitor and reconcile service charge budgets, approve expenditure and provide regular financial reporting to clients and other stakeholders.
Service delivery and contractor performance form another major area of responsibility. The template includes monitoring suppliers against agreed SLAs, carrying out audits and taking corrective action when performance does not meet expectations.
Technical building management is also central to the position. The role may oversee M&E services including life-safety systems, vertical transportation and public-health systems, requiring sufficient technical knowledge to make informed decisions and challenge contractors effectively.
The template includes responsibility for procurement and ensuring goods and services are purchased in accordance with company procedures while achieving appropriate value for money.
Capital planning also features within the role. Building Managers may work with consultants and stakeholders to develop and manage capital-replacement programmes, helping ensure key building assets remain reliable and fit for purpose.
Regular inspections are another important responsibility. The Building Manager is expected to inspect the property, report on issues and ensure necessary works are initiated and progressed appropriately.
Tenant and stakeholder communication is particularly prominent within the template. The Building Manager acts as a key point of contact for tenants, clients, Property Management colleagues and other business functions, making communication and customer service essential parts of the role.
People management may also be required, with responsibility for site-based teams and ensuring relevant HR policies and procedures are followed.
Compliance is a core area of accountability. The template includes responsibility for health and safety legislation, environmental obligations, security procedures and emergency arrangements.
Sustainability is incorporated through local environmental initiatives designed to support statutory obligations and wider sustainability targets.
The Knowledge, Experience and Qualifications section provides a useful starting point for candidate requirements. Suggested criteria include several years of Building or Facilities Management experience at management level, IOSH or NEBOSH qualifications, service charge and financial-management experience, technical building knowledge and previous experience managing contractors and in-house teams.
The About You section highlights the combination of behaviours required for success: strong communication, organisation, commercial awareness, technical knowledge, initiative, problem-solving and a genuine commitment to excellent customer service.
Designed to be adapted to the individual property or portfolio, this template provides employers with a strong foundation for creating a clear and professional Building Manager job description.
Our project examples cover multi-site portfolios and single-building operations alike.