Property Manager Job Description Template
Resource type and category
Resource type: Downloadable job description template
Category: Property Management, Facilities & Property Recruitment, Job Descriptions and Hiring Resources
Intended audience
Property Directors, Asset Managers, Estates leaders, HR professionals, Talent Acquisition teams, landlords, property companies and organisations recruiting a Property Manager to oversee residential, commercial or mixed portfolios.
Resource-card description
Download a comprehensive Property Manager job description template covering property portfolios, leasing, rent collection, maintenance, budgets, tenant relationships, compliance, valuations, contractors and business development.
Full resource-page description
A Property Manager plays a central role in ensuring residential and commercial properties are well maintained, compliant, financially controlled and able to meet the needs of tenants and landlords.
The Property Manager Job Description Template provides employers with a practical framework for defining the responsibilities, experience and personal qualities required for an effective property management appointment.
The template positions the Property Manager as responsible for the day-to-day management of an assigned property portfolio, acting as a primary point of contact for both tenants and landlords.
A major part of the role is financial and tenancy management. Responsibilities can include setting and collecting rent and other charges, managing operating expenses and monitoring the financial performance of properties within the portfolio.
The template also covers the full letting process, including advertising vacant properties, conducting viewings, screening prospective tenants and managing tenancy agreements and renewals. Where necessary, the role may also support or manage the eviction process.
Property condition and maintenance are equally important. The Property Manager is expected to carry out regular inspections and arrange maintenance and repairs to ensure properties remain in good condition and meet the required standards.
The role may also include responsibility for employees working within individual properties, including hiring, supervising and assessing staff where applicable.
Financial planning forms another core responsibility. The template includes developing annual property budgets, monitoring performance against those budgets and reporting financial information to relevant stakeholders.
Property valuations may also form part of the role depending on the organisation and portfolio.
Compliance is another essential responsibility. The Property Manager must ensure properties meet relevant legislation, safety requirements and occupancy rules while remaining up to date with changes affecting the property market.
Commercial negotiation also features strongly within the template. The Property Manager may negotiate leases and contractor agreements, helping the organisation achieve reliable service and appropriate value for money.
The role has a business-development dimension too, with responsibility for sourcing prospective clients and building relationships that support the growth of the wider property-management business.
The Knowledge, Experience and Qualifications section provides a useful framework for candidate requirements. The template suggests a degree in Property Management or a related discipline as preferable, together with relevant property-management experience and knowledge of property law, tenancy legislation and financial principles.
A valid real estate agent or broker licence is included where required, reflecting that licensing requirements may differ depending on the role and jurisdiction.
The template also highlights Microsoft Office capability and familiarity with relevant property-management software.
The About You section focuses on customer service, communication, commercial awareness, organisation, negotiation and relationship management. Strong candidates should be able to balance the interests of landlords and tenants while managing a varied workload independently and effectively.
Designed to be adapted to the type and size of the property portfolio, this template provides employers with a strong starting point for creating a clear and professional Property Manager job description.
Examples of our search work cover both permanent and interim appointments.