Facilities / Office Manager (Maternity Cover Contract)

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  • Job Reference: CR/000166
  • Job Title: Facilities / Office Manager (Maternity Cover Contract)
  • Location: London
  • Basic Salary Range: Up to £40,000 Per Annum
  • Job Type: Contract
  • Posted 6 years ago
  • This position has been filled

This role is a Maternity cover until January 2018

Our client is currently looking for an exceptional Facilities and Office Manager to cover for maternity leave until January 2018. Your role will be a big part of what the company does.

You’re there to ensure the office runs smoothly and efficiently. You’ll be a lynchpin, a vital part of our client’s continued success and growth. Our client is a premium and respected brand – employees and visitors must feel that as they enter the office. You, the great team you’ll be working with and the office are part of our client’s brand that you’ll be responsible for. Underpinning everything, there’s a commercial side and entrepreneurialism to you and that’s going to be vital.

Your background

Experience is what you’ve got. Experience in office management in a global, fast-paced workplace. Experience in office moves and relocation, and in dealing with and negotiating with senior figures. A real handle of managing supplier contracts and H&S legislation and implementation.

Your communication skills are first class, written and verbal, client-facing or among team members. You can prioritise a hectic workload, matching the needs of the business, but never losing focus so that your attention to detail and level of numeracy suffer.

A self-starter with a real streak of initiative, you own everything you do, whether you’re on your own or in a team. You are happy to deal with everyone, no matter their level of seniority, and more important, you can keep a secret to yourself.

Your workday at your client

Being one of the faces of our client’s business, you’ll be the office meeter and greeter to our visitors. You’ll give a great impression of our client over the phone and help the team filter incoming calls when necessary. You’re there to supervise and train temporary receptionists as well as office and desk planning during peak times.

Your knowledge of H&S will put you at the forefront of ensuring that policies and procedures are up-to-date, observed by all, and legally compliant.

You’ll oversee and manage the relationships with external facilities suppliers including contract cleaners, making sure that service level agreements are hit at all times. In addition, you’re in charge of organising stationery and office supplies plus working with caterers to ensure that snacks and drinks are stocked at the right level at all times for staff within the budget our client gives you. You’ll be needed to make sure that everyone, visitors and contractors included, adhere to the procedures in the company handbook and office manual.

You’ll also manage and coordinate meeting room bookings, making sure the rooms are prepared beforehand for use.

You’ll be a champion and a main point of contact for all H&S and welfare plans and procedures. You’ll also help organise internal staff events and parties.

Our client will expect you to look to drive value in every transaction, making sure and being able to demonstrate that they get the best possible service for the lowest prices and that work is carried out safely and with compliance, with on-site third party contractors and with general day-to-day suppliers.

You’ll work with HR in driving and maintaining an engaged and happy workforce. If there are roadblocks to resolving office and building management issues, you’ll team up with the client’s senior HR team. Each week, you’ll present up-to-date spreadsheets on finance-related costs to the Director.

You’re also our archivist, taking responsibility for all materials and documents and keeping them indexed and safe.

Apply today

This is a great role for a superb company. Maxwell Stephens’ team of experienced FM recruiters is looking forward to working with the client to find the right person for this role. Time is of the essence so please get in touch without delay.

Please call 0207 118 48 48 or email cv@maxwellstephens.com to apply