Facilities Support Coordinator

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  • Job Reference: PR/000195
  • Job Title: Facilities Support Coordinator
  • Location: Edinburgh
  • Basic Salary Range: Up to £22,000 + Package & Opportunities
  • Job Type: Permanent
  • Posted 3 years ago
  • This position has been filled

Maxwell Stephens’ client is a leading banking group with offices throughout the UK. Based in Edinburgh, in this varied role your duties will include:

  • Management of the reception services attending to all visitors including the provision of refreshments along with ensuring a first-class client impression
  • Manage meeting room bookings/calendar bookings including setting up and hosting Events/Seminars
  • Primary contact dealing with incoming office calls for diverting to the wider business where necessary
  • Travel bookings
  • Induct new staff to the building and explain Health & Safety policies
  • Day to day management of Service Providers
  • Responsible for reviewing the contracts and agreements relating to the FM services provided to the office managing renewal and expirations when required.
  • Stock control of all consumable items: Stationery, Tea & Coffee/Refreshments and IT equipment (liaising with onsite IT representative)
  • Incoming & Outgoing Mail management
  • Provide IT support
  • Manage the first aid and fire warden team
  • Responsible for out of hours escalation procedures in relation to building issues
  • Regularly assist Team Members with a variety of general administrative duties
  • Track expenses and reconciliations
  • Diary management
  • Management of the central administration
  • Invoice approvals and monitoring expenditure
  • Carry out ad hoc duties when required
  • Represent the business at landlord and tenant meetings
  • Maintain a professional, proactive and customer focussed approach
  • Seek office improvements
  • Carry our regular workplace inspections
  • Provide assistant when possible to the administration team
  • Work closely with the Glasgow Facilities representatives to align processes and efficiencies where possible.

Role Requirements

  • Ability to effectively interact with executives at all levels
  • Extremely well organised and detail oriented
  • Proactive, self-motivated, a “can do” and “do whatever it takes” attitude
  • Takes ownership of assigned tasks and can work independently
  • Resourceful problem solver with the ability to anticipate needs
  • Effective multi-tasker – ability to handle multiple priorities simultaneously and calmly under pressure
  • A team player who’s congenial, professional, and responsible with a positive attitude
  • High integrity, trustworthy, and highly confidential with sound judgment and professional maturity
  • Comfortable using technology, the Internet, and their tools
  • Advanced level of MS Word, MS PowerPoint

Experience and Qualifications:

  • Membership of BIFM – Desirable
  • Minimum of 2 years’ experience working within a Facilities Management and reception role
  • IOSH Managing Safely – Desirable

Apply Now! 

Our client is keen to appoint this role at the soonest possible juncture. Therefore, Maxwell Stephens, the FM recruitment company selected to conduct the hiring process for this role, invite applications for suitable candidates without delay.

Please call 0207 118 48 48 or email cv@maxwellstephens.com to apply.