Property Management Assistant (6 Month FTC)

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  • Job Reference: PR/000291
  • Job Title: Property Management Assistant (6 Month FTC)
  • Location: West London
  • Basic Salary Range: Up to £30,000 Per Annum + Benefits Package
  • Job Type: Contract
  • Posted 3 years ago
  • This position has been filled

You must be immediately available to apply for this role.

Maxwell Stephens’ client have an opportunity for a Property Management Assistant to join their UK and Ireland Property Department for a period of six months. Reporting into the Senior Property Manager the Property Management Assistant will provide key administration support to the team and act as the first point of contact for all queries relating to property from sites, internal departments within head office, External Consultants and Landlord Property Teams.

Main Responsibilities Include:

  • Efficiently managing all correspondence, emails and telephone calls for the Property department
  • Coordinating department activity, including departmental meetings, and organising information related to the property department
  • Along with the Property Manager, acting as the first point of contact on all day to day basis for estate matters, escalating issues as required
  • Ensuring that the Facilities department (part of the Operations team) has access to up to date and relevant information regarding Landlords
  • Maintaining the central property database
  • Managing Landlord, rent, rates, service charge and insurance details
  • Overseeing invoice processes and procedures, ensuring they are controlled, maintained and developed within the department

Skills / Experience Required:

  • Proven experience as a property coordinator/administrator within a head office within the retail, leisure or hospitality sector
  • Strong and relevant knowledge about the property market
  • Proficiency in property database systems
  • Proficiency in MS Office applications
  • Excellent written and verbal communication skills