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Facilities Specialist / Assistant

Job Reference: PR/000676
Job Title: Facilities Specialist / Assistant
Location: Central London
Basic Salary Range: Between £35,000 - £45,000 + Excellent Benefits
Job Type: Permanent
Posted 3 years ago
This position has been filled

Maxwell Stephens have been assigned be a leading hedge fund whom are recruiting for a Facilities Assistant to support the delivery of service excellence across a wide range of facilities services.

Key Responsibilities

Catering:

Monitor food suppliers & onsite catering function
Place daily online delivery orders of food and drink to maintain stock levels in staff kitchens
Assess consumption habits of staff to ensure food provided is enjoyed and consumed
Improve efficiency and reduce waste
Assist the Facilities Manager to ensure food safety standards are met including record keeping of temperatures
Assist with the food and drink requirements at events and Town Hall – including moving of wine bottles, cans and glasses around the building.

Financials:

Track food costs and submit monthly reports to management
Track project and change budget.

Environment:

Routinely check condition of FFE (Furniture, Fixtures and Equipment), log maintenance jobs for contractor, escalate to FM
Daily walkarounds for cleanliness, clear walkways & fire exits, tidy worktops & copy areas, report issues to relevant team
Monitor temperatures across floors and meeting rooms throughout the day and take action as required
Create floorplans for weekly maintenance contractors to follow – decorating, furniture, carpeting etc.
Book in contractors with building security, escort on site & verify work done by contractors post-visit
Monitor recycling, bin capacities & correct usage
Maintain basement cages, moving assets to/from as required to free up space within office area (occasionally involves lifting of boxes, furniture, chairs etc).

Change:

Organise desk moves, assist IT with contents, clear up & gain feedback
Move chairs, boxes & trolleys of equipment
Ensure seating plan is up to date.

Documentation:

Build Facilities Management Manual of contractors, asset list, serial numbers, expiry dates etc.
Work with Facilities Manager to update Intranet, N-drive shared folders & team manuals Maintain records of environmental and legal compliance.

Person Specification

Min 2.1 degree from Russell Group university (or equivalent international institution) and good A Level and GCSE (or equivalent) grades
At least two years’ experience in Facilities or Office Services: client-side office based, with first-hand exposure to contractors & small projects
Experience of having worked in a team, reporting to a Facilities Manager, Operations Manager, COO or outsourced contractor (site representative)
Shown progress through roles with improvement/promotion/role change over time
Has some knowledge of HVAC, building management systems, maintenance functions, support services, with preference for some catering exposure.

We are expecting a high level of interest in this role, therefore in order to be considered in the first instance, you MUST have a Degree and good A Levels which MUST be displayed on your CV.

Please call 0207 118 48 48 or email cv@maxwellstephens.com to apply.

Facilities Specialist / Assistant

London Office

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