Facilities Specialist / Assistant
Back to Vacancies List Key Responsibilities Catering: Financials:
Environment:
- Routinely check condition of FFE (Furniture, Fixtures and Equipment), log maintenance jobs for contractor, escalate to FM
- Daily walkarounds for cleanliness, clear walkways & fire exits, tidy worktops & copy areas, report issues to relevant team
- Monitor temperatures across floors and meeting rooms throughout the day and take action as required
- Create floorplans for weekly maintenance contractors to follow – decorating, furniture, carpeting etc.
- Book in contractors with building security, escort on site & verify work done by contractors post-visit
- Monitor recycling, bin capacities & correct usage
- Maintain basement cages, moving assets to/from as required to free up space within office area (occasionally involves lifting of boxes, furniture, chairs etc).
Change:
- Organise desk moves, assist IT with contents, clear up & gain feedback
- Move chairs, boxes & trolleys of equipment
- Ensure seating plan is up to date.
Documentation:
- Build Facilities Management Manual of contractors, asset list, serial numbers, expiry dates etc.
- Work with Facilities Manager to update Intranet, N-drive shared folders & team manuals Maintain records of environmental and legal compliance.
- Min 2.1 degree from Russell Group university (or equivalent international institution) and good A Level and GCSE (or equivalent) grades
- At least two years’ experience in Facilities or Office Services: client-side office based, with first-hand exposure to contractors & small projects
- Experience of having worked in a team, reporting to a Facilities Manager, Operations Manager, COO or outsourced contractor (site representative)
- Shown progress through roles with improvement/promotion/role change over time
- Has some knowledge of HVAC, building management systems, maintenance functions, support services, with preference for some catering exposure.
Please call 0207 118 48 48 or email cv@maxwellstephens.com to apply.