Facilities Project Manager (FTC)

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  • Job Reference: PR/000685
  • Job Title: Facilities Project Manager (FTC)
  • Location: London
  • Basic Salary Range: Circa £60,000 per annum
  • Job Type: Contract
  • Posted 3 years ago
  • This position has been filled

Our client, a highly reputable and recognised organisation, are now looking for a Facilities Project Manager on a fixed term contract for 10 months.

This role has a broad remit and will work closely with Facilities, Technology, Distribution, Business teams and Space project team to ensure readiness for the new office locations and to align and embed changes into the wider operations areas.

Key Responsibilities

Ways of Working:

  • Understanding the current and future (post moves) Departmental ways of working and ensuring that these are supported in terms of;
  • Policies and procedures to support a range of working arrangements including agile working, activity based working & fixed desks
  • Interdependencies with Technology – workstation solutions for agile workers (e.g. ease of set up and move of Monitor arms)
  • Any associated policies are updated as a result of the changes

Archiving & Storage:

  • Review existing archive solutions across all sites and create an accurate inventory.
  • Producing and implementing an archiving policy for use across London sites with the opportunity to rollout to all the UK sites
  • Establishing & documenting the processes and procedures in support of the new policy





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Art Collection:

  • Work with art specialist to review and audit the Company’s art collection.
  • Under advisement from the specialist, establish and implement policies on allocation, display and rotation of art collection.

Post Room:

  • Establish current volumes of all incoming and outgoing deliveries by departments and sites:- Royal Mail, couriers, internal cross site mail/packages etc.
  • Map to new building locations to establish future requirements

Hospitality / Meeting Room Bookings:

  • Work with the Workplace Manager to
  • ID Storage Requirements for Meeting Room Set Up Duties on each floor
  • ID Hospitality Service Requirements by department and nominated department authorised parties and facilitators


The ability to balance strategic thinking with a hands-on approach is essential. A solid Facilities background together with experience of working in a project environment is key to successful delivery.

Contractors & Visitors:

  • Map requirements for various classes of visitors to the building. Consider classes of persons, times of day, access requirements, permit to work requirements, services requirements.

Helpdesk / Document Repositories:

  • Scope requirements for new Helpdesk with Business Analyst
  • Coordinate with Switchboard Manager and Tech Team representatives to transfer existing helpdesk to new ServiceNow interface, and roll out.


  • Supporting the Facilities Director as needed to ensure policies and procedures are developed as required

Sustainability / Waste Reduction:

  • Active attendee at Green Team meetings to ensure best practice is implemented in OurSpace
  • Ownership to specifically review the provision of the staff “pulp shelf”, reviewing the existing process, defining, documenting and implementing required changes to operate this service in the new site

Business Readiness/ Move Preparation:

  • Working with the HR & Comms Manager & Programme Manager to ensure the business is ready for new locations in terms of;
  • Change of address, electronic mail out & email signature changes
  • Change of address business cards, letter heads and printed materials

Person Specification

  • Project Manager with extensive Facilities Management background.
  • Excellent understanding of requirements gathering, taking complex scenarios and distilling them into work packages
  • Experience in developing policies, processes and procedures
  • The ability to analyse and make judgement calls on competing requirements
  • Strong interpersonal skills, ability to establish relationships, engage with stakeholders and influence through all levels of the organisation
  • Experience of working sensitively and proactively with employees experiencing change
  • Flexibility and adaptability are key due to the breadth of activities required
  • Strong planning, communication and presentation skills
  • Sound understanding of risk management

To apply, please send your CV to cv@maxwellstephens.com or call 0207 118 4848 without delay.

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