Facilities Coordinator

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  • Job Reference: PR/000700
  • Job Title: Facilities Coordinator
  • Location: Kensington
  • Basic Salary Range: Up to £35,000 + Benefits and Opportunities
  • Job Type: Permanent
  • Posted 1 week ago

Maxwell Stephens have been assigned to recruit a Facilities Coordinator for a leading corporate company.

This is a hands-on role and requires good working knowledge of Facilities Maintenance and Building Operations, providing support in managing the day to day operations of their buildings and facilities.

There are several offices across the UK within the portfolio.


  • In consultation with the Facilities Manager, liaise with external contractors / landlord for building maintenance, repair and service and be the first point of contact.
  • Visit other offices regularly to ensure building maintenance and repairs are kept up to date and in good working order and all associated records and certifications are also maintained.
  • Manage the remaining company car fleet (12 no. vehicles), which will reduce further within the next 6 months.
  • Logging and reporting technical/mechanical faults and organising repair at the relevant offices.
  • Routine fire tests, health and safety checks, VDU and risk assessments and ensuring these are carried out by nominated persons where required in other offices.
  • New joiner health and safety inductions
  • Manage office contracts for service and maintenance, including tendering for same.
  • Support the Facilities Manager as and when required, with lease renewals, negotiations with agents/landlord, office dilaps and refurbishments.
  • Working closely with the IT department for office moves and internal restructures.
  • Ensuring office plans are kept updated following moves or fit out works.
  • Organising office porterage as required and assisting in office and furniture moves, organising removals etc.

The Facilities Co-ordinator needs to be hardworking, self-starting and happy to take on and manage projects as well as leading by example, being a team player to deliver mutual objectives within the Facilities Department.

Shared responsibilities (Reception):


  • Reception cover is required as part of this role between 08:30 and 09:00 daily. Will also be part of a rota for lunchtime cover and cover during periods of Receptionist sickness/holiday.
  • Assistance in liaising with security and co-ordinating parking availability, security passes, visitors etc when Reception is busy.
  • Incoming/outgoing post, couriers, deliveries etc shared responsibility with Receptionist/ Facilities Assistant as and when required.


Previous experience of property/facilities management of at least three years in a professional services environment.

Understanding of relevant Health and Safety legislation, principles and best practice

Experience in budget management, ability to think creatively to make savings as required

Good interpersonal skills

Good oral and written communication skills with a decisive and diplomatic approach

Ability to multi task and prioritise your workload

A pro-active and enthusiastic team player

Ability to work independently and take on responsibility as we expand

Attention to detail

Flexible, reliable, well organised and conscientious

Competent in use of Microsoft Office suite

It is a requirement of the role that the job holder holds a valid UK or EU Driving licence and are prepared to drive a company vehicle or hire vehicle if required.

To apply, please send your CV to cv@maxwellstephens.com or click ‘apply now’ below.