Facilities Manager (Fast Growing Digital Business)
Back to Vacancies ListKEY RESPONSIBILITIES
- Managing the day to day operations of the sites to ensure the highest possible standards are delivered.
- Ensure there is appropriate policy and procedures in place for Health and Safety and statutory compliance.
- Ensure enough Head Office workspace capacity readily available to meet with occupational demands of business, liaising with all required Stakeholders to facilitate in a timely, organised and structured way.
- Maintain good relationships and manage facilities related enquiries.
- Compile and maintain an accurate database of all assets
- Management of contractors for the delivery of hard and soft services.
- Manage maintenance budgets and capex and be accountable for monthly reporting of budget and asset condition.
- Develop and implement a process for planned maintenance including cyclical, time and condition based.
- Specify and control repairs and maintenance both planned and emergency

- To develop tenders, negotiate and co-ordinate planned maintenance programmes.
- Deliver, control and monitor small capital projects, minor works, relocations and alterations to meet with occupational demands of business.
- Ensure the safe delivery of all maintenance activities.
- Manage a range of facilities services and suppliers/contractors.
- Ensure that asset and business risks are managed and reported in a structured method and integrated (where necessary).
- Regularly inspect/audit all health & safety issues on the Estate. Maintain an action schedule of required improvements and manage the process.
- Manage and ensure all required contracts are in place to effectively support and manage all facilities.
- Ensure premises exceed required standards to pass both internal and external audits.
PERSON SPECIFICATION

- Strong experience in commercial facilities management.
- Ability to prepare and manage tender documents and specification of work.
- Ability to manage and develop team to provide best in class service for all stakeholders.
- Good communication skills and an ability to work (and lead where necessary) within a strong team delivering an effective and economical building/estate facilities management service.
- Ability to coordinate contractors in delivering projects to a satisfactory completion and on programme.
- Ability to negotiate, control and report on financial aspects of a project at all levels of management.
- Experienced and knowledgeable in Health & Safety and Environmental legislation and best practice
- Ability to manage and supervise contractors on day to day activities and manage/assess job priorities.
- Management and setting of budgets.
- IWFM membership and NEBOSH preferred.
- Good technical knowledge and skills relevant to the area
- Broad understanding of FM best practice.
- Ability to deal with multiple issues, tasks and priorities concurrently
- Ability to communicate a wide range of standard information, both written and in a style appropriate to the audience
- Good analytical and problem-solving skills relevant to the area