Facilities Manager (Charity) – Immediate Start Required

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  • Job Reference: PR/000753
  • Job Title: Facilities Manager (Charity) – Immediate Start Required
  • Location: West London
  • Basic Salary Range: Up to £40,000 + Benefits
  • Job Type: Permanent
  • Posted 1 year ago
  • This position has been filled

Our client, a leading charity whom are now looking for a Facilities Manager to be a key member of the professional services management team, with significant responsibility for Health and Safety and Facilities issues.

The post offers an exciting opportunity for someone to play a key role in the development and implementation of a 2020 strategy as well as benefiting from the opportunities afforded by working for this organisation.

This post requires an immediate start.

Main Duties & Responsibilities:

  • Day to day oversight of local maintenance and facilities operations across a multi-site portfolio; give instructions to staff and contractors and monitor progress, standards, costs, etc.
  • Liaise closely with departments; monitor projects and services to ensure that they meet customer expectations and are delivered to specification, on time, and within budget.
  • Liaise /to plan and co-ordinate maintenance and facilities work on site to minimise disruption and inconvenience to all stakeholders and colleagues.
  • Oversight for the issuing or revision of work instructions via work/purchase orders
  • Network and liaise within the charity and externally to keep abreast of developments, legislation, new technology etc.
  • Authorise/initiate the purchasing of equipment, materials, consumables, etc. within delegated limits; authorise the payment of invoices; manage delegated budgets.
  • Deal with day-to-day staffing issues as required and in liaison with the relevant line manager and HR Division.

  • Carry out pre and post inspections of work as customer to establish resource needs, priorities, working methods and customer sign off of completed works.
  • Arrange/carry out and record routine testing and other planned maintenance and inspection procedures of departmental equipment.
  • Day to day monitoring and supervision of contractors’ performance on site; contribute as customer to the drafting of service specifications, project briefs, etc.
  • Monitor service contracts including alarm systems, access systems, lifts, etc. as necessary
  • Attend and contribute to meetings, presenting information as required.
  • Promote and demonstrate a personal commitment to behaviours
  • To undertake relevant training to keep informed of current issues, policies, procedures and legislation.
  • To manage and develop a team of staff in accordance with relevant legislation and policies.
  • To identify estates staff development requirements across the Institute and provide training and/or advice.
  • Maintain an awareness and observation of Fire, Health and Safety Regulations.
  • Adopt and promote awareness of the Environmental Sustainability Policy and other initiatives.

Person Specification


  • Educated to A-level or equivalent
  • A relevant professional qualification (Building/Engineering Maintenance, Facilities Management, etc.)
  • NEBOSH General Certificate
  • Evidence of continued personal development
  • Excellent IT literacy (MS Office Suite)
  • Practical knowledge, understanding and application of relevant Health & Safety legislation in the UK
  • Conversant with developments in sustainability and environmental issues, including energy conservation


If you believe you have all the required experience, please contact the team at cv@maxwellstephens.com or call 0207 118 4848 to discuss in more detail.