Facilities Coordinator

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  • Job Reference: PR/000765
  • Job Title: Facilities Coordinator
  • Location: London
  • Basic Salary Range: Up to £30,000 + Opportunities & Benefits
  • Job Type: Permanent
  • Posted 10 months ago
  • This position has been filled

Our client, a well-established financial services company, are now looking to recruit a Facilities Coordinator to join their team.

Overall Objectives

  • Working within the FM team to maintain the smooth running of the FM Department across 2 sites
  • Being the main point of contact for the FM helpdesk. Logging email requests plus assigning and monitoring tasks to ensure they are complete within SLAs
  • Carrying out DSE assessments and providing advice/help to any staff that have symptoms of pain
  • Updating of various policies & procedures, including H&S info on noticeboards across the bank
  • Organising first aid training sessions and keeping track of the number of first aiders across the bank
  • Carrying out new starter inductions
  • Working closely with the cleaning contractors and carry out audits across both sites
  • Taking minutes during meetings as and when required
  • Processing and logging invoices and purchase orders
  • Maintaining the bank archiving vault, dealing with employee requests and old box destructions
  • Carrying out monthly capacity reports and report on number of spare desks

  • Stock checking and ordering of:
    • General office stationery for both sites
    • Company letterhead paper, envelopes and various high priority bank items
    • Customer meeting room pens, pencils and note pads
    • Bank books and literature
  • Helping with any office moves and changes, including out of hours / weekend working
  • Meeting room management including set up requests and supplies such as flipcharts and AV equipment
  • Organising weekend working lists for the Security team
  • Covering in the absence of the FM Assistant where necessary
  • Working closely with the Post Room team to gain knowledge of tasks in order to provide cover if needed
  • Completing adhoc administrative tasks as and when required

About You

Background and experience necessary:

  • Experience in a similar Facilities Management role
  • General Post Room duties
  • Excellent customer service skills
  • Knowledge of H&S, DSE and Manual Handling
  • Microsoft Outlook, Word and Excel knowledge
  • Must have a minimum of 3 GCSE’s grade A-C or equivalent qualification

Desired Qualifications & Experience:

  • H&S certification such as NEBOSH / IOSH
  • Member of BIFM
  • AutoCAD
  • Knowledge of CAFM System

This opportunity comes with excellent financial benefits including a 20% pension contribution by the employer.

For more information, call 0207 118 4848. To apply for this position, send your CV to cv@maxwellstephens.com