Facilities Coordinator
Back to Vacancies ListOur client, a well-established financial services company, are now looking to recruit a Facilities Coordinator to join their team.
Overall Objectives
- Working within the FM team to maintain the smooth running of the FM Department across 2 sites
- Being the main point of contact for the FM helpdesk. Logging email requests plus assigning and monitoring tasks to ensure they are complete within SLAs
- Carrying out DSE assessments and providing advice/help to any staff that have symptoms of pain
- Updating of various policies & procedures, including H&S info on noticeboards across the bank
- Organising first aid training sessions and keeping track of the number of first aiders across the bank
- Carrying out new starter inductions
- Working closely with the cleaning contractors and carry out audits across both sites
- Taking minutes during meetings as and when required
- Processing and logging invoices and purchase orders
- Maintaining the bank archiving vault, dealing with employee requests and old box destructions
- Carrying out monthly capacity reports and report on number of spare desks
- Stock checking and ordering of:
- General office stationery for both sites
- Company letterhead paper, envelopes and various high priority bank items
- Customer meeting room pens, pencils and note pads
- Bank books and literature
- Helping with any office moves and changes, including out of hours / weekend working
- Meeting room management including set up requests and supplies such as flipcharts and AV equipment
- Organising weekend working lists for the Security team
- Covering in the absence of the FM Assistant where necessary
- Working closely with the Post Room team to gain knowledge of tasks in order to provide cover if needed
- Completing adhoc administrative tasks as and when required
About You
Background and experience necessary:
- Experience in a similar Facilities Management role
- General Post Room duties
- Excellent customer service skills
- Knowledge of H&S, DSE and Manual Handling
- Microsoft Outlook, Word and Excel knowledge
- Must have a minimum of 3 GCSE’s grade A-C or equivalent qualification
Desired Qualifications & Experience:
- H&S certification such as NEBOSH / IOSH
- Member of BIFM
- AutoCAD
- Knowledge of CAFM System
