Facilities Coordinator

Overall Objectives

• Working within the FM team to maintain the smooth running of the FM Department across 2 sites
• Being the main point of contact for the FM helpdesk. Logging email requests plus assigning and monitoring tasks to ensure they are complete within SLAs
• Carrying out DSE assessments and providing advice/help to any staff that have symptoms of pain
• Updating of various policies & procedures, including H&S info on noticeboards across the bank
• Organising first aid training sessions and keeping track of the number of first aiders across the bank
• Carrying out new starter inductions
• Working closely with the cleaning contractors and carry out audits across both sites
• Taking minutes during meetings as and when required
• Processing and logging invoices and purchase orders
• Maintaining the bank archiving vault, dealing with employee requests and old box destructions
• Carrying out monthly capacity reports and report on number of spare desks

• Stock checking and ordering of:
  • General office stationery for both sites
  • Company letterhead paper, envelopes and various high priority bank items
  • Customer meeting room pens, pencils and note pads
  • Bank books and literature
• Helping with any office moves and changes, including out of hours / weekend working
• Meeting room management including set up requests and supplies such as flipcharts and AV equipment
• Organising weekend working lists for the Security team
• Covering in the absence of the FM Assistant where necessary
• Working closely with the Post Room team to gain knowledge of tasks in order to provide cover if needed
• Completing adhoc administrative tasks as and when required

About You

Background and experience necessary:

• Experience in a similar Facilities Management role
• General Post Room duties
• Excellent customer service skills
• Knowledge of H&S, DSE and Manual Handling
• Microsoft Outlook, Word and Excel knowledge
• Must have a minimum of 3 GCSE’s grade A-C or equivalent qualification

Desired Qualifications & Experience:

• H&S certification such as NEBOSH / IOSH
• Member of BIFM
• AutoCAD
• Knowledge of CAFM System