Facilities & Office Manager
Back to Vacancies ListWe are looking for a proactive person who is experienced in delivering a customer focused approach to office and facilities management for our Media client.
Headquartered in London where they occupy corporate office space.
The ideal candidate will; be a great communicator, level headed, understand how to limit the impact the offices have on the environment, be used to managing budgets across a number of areas, comfortable planning small scale refurb projects, have meticulous attention to detail and be a self-starter who enjoys autonomy and requires very little supervision.
Key Responsibilities:
- Ensuring facilities meet government regulations in terms of environmental, health and safety
- Manage budgets and deliver cost-effective solutions
- Become the escalation point for day to day facilities issues
- Appoint and manage suppliers (including, postage, couriers, cleaning, refreshments, maintenance and small fit out works)
- Landlord management, including issue escalation and planning of landlord works
- Office capacity planning and co-ordination of desk moves (both singular and large scale)
- Identify and eliminate common facilities issues
- Oversee both day and evening cleaner teams
- Ensure floor checks are conducted and recorded
- Invoice checking and approval
- Recommendation and delivery of ways to improve the energy efficiency within the office
- To represent our client in a professional manner at all times
Knowledge, Skills & Behaviours:
- Self-starter and able to work independently
- Experience of facilities management
- Experience in office management
- Previously managed a range of suppliers
- Knowledge of relevant UK legislation
- The ability to review existing processes and deliver improvements as necessary
- Negotiation skills
- Excellent written and oral communicator
- To work calmly under pressure
- Proven ability in delivering a high standard of customer care
- Demonstrate core values
To Apply
Please call 0207 118 48 48 or email cv@maxwellstephens.com to apply