Facilities & Office Manager

We are looking for a proactive person who is experienced in delivering a customer focused approach to office and facilities management for our Media client.

Headquartered in London where they occupy corporate office space.

The ideal candidate will; be a great communicator, level headed, understand how to limit the impact the offices have on the environment, be used to managing budgets across a number of areas, comfortable planning small scale refurb projects, have meticulous attention to detail and be a self-starter who enjoys autonomy and requires very little supervision.

Key Responsibilities:

• Ensuring facilities meet government regulations in terms of environmental, health and safety
• Manage budgets and deliver cost-effective solutions
• Become the escalation point for day to day facilities issues
• Appoint and manage suppliers (including, postage, couriers, cleaning, refreshments, maintenance and small fit out works)
• Landlord management, including issue escalation and planning of landlord works
• Office capacity planning and co-ordination of desk moves (both singular and large scale)
• Identify and eliminate common facilities issues
• Oversee both day and evening cleaner teams
• Ensure floor checks are conducted and recorded
• Invoice checking and approval
• Recommendation and delivery of ways to improve the energy efficiency within the office
• To represent our client in a professional manner at all times

Knowledge, Skills & Behaviours:

• Self-starter and able to work independently
• Experience of facilities management
• Experience in office management
• Previously managed a range of suppliers
• Knowledge of relevant UK legislation
• The ability to review existing processes and deliver improvements as necessary
• Negotiation skills
• Excellent written and oral communicator
• To work calmly under pressure
• Proven ability in delivering a high standard of customer care
• Demonstrate core values

To Apply

Please call 0207 118 48 48 or email cv@maxwellstephens.com to apply