Facilities Assistant

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  • Job Reference: PR/000954
  • Job Title: Facilities Assistant
  • Location: Central London
  • Basic Salary Range: £Excellent + Decent package & Opportunities
  • Job Type: Permanent
  • Posted 2 days ago

Maxwell Stephens have been assigned by a leading corporate organisation, to recruit for a Facilities Assistant to join their team. Reporting into the Head of Facilities, the Facilities Assistant will coordinate the day to day office functions at our UK offices and provide support to our offices across the globe.

Our client are ideally looking for someone who has a minimum if a 2:1 degree in an academic subject.

Key Responsibilities

  • Providing out of hours cover to all global offices in conjunction with the Head of Facilities
  • Managing external service partners including catering, security and maintenance to ensure service excellence is delivered on time and within budget
  • Managing the firm’s gym including maintenance, class scheduling and equipment
  • Ensuring the implementation of Health and Safety compliant working practices, and checking contractor compliance to these
  • Ensuring that our offices are staffed with appropriately trained first aiders and fire wardens
  • Completing daily office inspections and weekly, monthly and bi-annual site safety inspections
  • Working with department leads and Technology to oversee space plans and manage relocations Monitoring Facilities spend against budget and reporting on monthly expenditure
  • Ensuring Facilities readiness to respond to BCP Incidents at all times, and coordinating local response to incidents as directed
  • Maintaining accurate records in accordance with statutory requirements, including maintaining the firm’s CAFM system and the Display Screen Equipment staff portal
  • Managing relationships with our building’s landlords to ensure effective operation of our office locations
  • Supporting the sourcing, design and fit out of our office locations as required

Person Specification

  • An exceptional academic record, including a minimum 2.1 degree in an academic subject and excellent A-Level results at Grade A* or A (or international equivalents)
  • Previous experience in a similar role; either within Facilities or Office Management / Administration
  • Excellent communication skills and the ability to deal with a variety of internal and external parties
  • Exceptional attention to detail, proactivity, and the ability to work independently
  • Experience working in a fast-paced corporate environment – ideally Financial Services, or another professional services environment
  • The motivation to grow a career within a Facilities function in a growing global hedge fund, and the ability to learn fast
  • Willingness and flexibility to provide some out of hours cover as required