Senior Facilities Assistant

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  • Job Reference: 1365
  • Job Title: Senior Facilities Assistant
  • Location: City of London
  • Basic Salary Range: Up to £26,000 plus package
  • Job Type: Permanent
  • Posted 6 years ago
  • This position has been filled

We have an exciting opportunity for a Senior Facilities Assistant to working directly for a highly successful financial services company. Overall, the position ensures the effective and efficient delivery of the department accountabilities, the primary duties are outlined below.


  • Liaise with external service partners and contractors on a regular basis, attend meetings and escalate grievances/issues to those relevant under time limitations
  • Attend meetings with building management and liaise on a daily basis as required
  • Assist in basic project planning for office moves, relocations, storage and archiving across EMEA region
  • Manage the EMEA lease schedule ensuring all details are up to date using Excel, and uploading documentation into the database (Lease Harbour) accordingly
  • Produce, manipulate and analyse complex reports using Excel, such as for room allocations (Condecco) and the client’s emergency messaging service (Everbridge)
  • Assist in the continual work required to retain ISO14001 (Environmental accreditation) and conducting internal audits for compliance ensuring acute attention to detail
  • Assist the Facilities Manager with report writing and in-depth executive summaries
  • Edit and produce draft internal communication to all staff as and when required.
  • Assist with maintaining the security pass system (Paxton), ensuring it is live and up to date at all times
  • Co-ordinate the Consulting Business Continuity Plan by liaison with the Facilities Manager for review by the ELT
  • Providing personal assistance to the Regional Director where required including diary management and invoice management.
  • Providing personal assistance to the Regional Director where required including diary management and invoice management.
  • Ongoing interface with IT, Reception, Catering, Cleaning, Maintenance, Security, and Post & Print Room teams
  • Additional ad hoc tasks as required at the discretion of management.
  • There is an expectation of intermittent physical labour to assist with office adjustments and relocations

Skills & Requirements:

  • Proven experience working in a similar role within a large organisation in a professional services environment
  • Intermediate to advanced knowledge of MS Office packages, particularly Excel
  • Experience working with multiple contractors and stakeholders
  • Exemplary time management, planning and organisation skills
  • Acute attention to detail
  • Expectation of intermittent physical labour to assist with office adjustment and moves
  • Customer centric mentality
  • A helpful and enthusiastic approach to the job
  • A willingness to learn and support the Facilities Manager to (in time) act as a backup
  • Ability to prioritise and manage a varied workload under pressure
  • Team player who can also work independently
  • Highly self-motivated with the initiative and resilience to tackle problems proactively
  • Confidence working with a number of demanding stakeholders
  • Ability to build and maintain strong working relationships quickly

This role offers a competitive and attractive rewards package, excellent training and development opportunities, a supportive and friendly environment and the opportunity to achieve your potential.

If this is something of interest please contact Lilly Yuill on 0207 118 4848 OR send your CV to

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