Office Manager (Facilities & Financial)

Back to Vacancies List
  • Job Reference: PR/000071
  • Job Title: Office Manager (Facilities & Financial)
  • Location: Central London
  • Basic Salary Range: Circa £30,000 + Package
  • Job Type: Permanent
  • Posted 5 years ago
  • This position has been filled

Maxwell Stephens’ client is a leading corporate organisation whom are currently looking for an Office Manager.

Reporting to the Deputy Head of London FM, this role will encompass:

  • Day to day responsibility of Group finances – coding invoices, updating CAFM system Purchase orders, updating finance trackers and forwarding invoices for relevant FM Manager approval
  • Monthly meeting with FM Managers to discuss finance, raising any issues the FM Manager needs to deal with
  • Oversee PO management
  • Assist local finance team with/take responsibility for general financial housekeeping activity, such as checking dead job numbers, transferring costs where appropriate
  • New starter management – to include ID cards requests, inductions, training records and input into HR Oracle System for new joiners also responsible for appraisal update, admin etc.
  • Liaison with HR group, Finance Group, Health and Safety and others to ensure compliance with company procedures relating to staff
  • Arrange meetings and travel as required
  • Journal Entries/reversal – Liaise with accounts to correct accounting errors and move items to correct coding area when required by Managers
  • Keep weekly records and report monthly on staff sickness, staff leave and working from home
  • Deal with holiday requests, absence notification procedures and assisting with leaver procedures
  • Finance and Admin in relation to lease & property management including receipts for sub-lets
  • Development to assist with Customer Service issues
  • Available for emergency helpdesk cover

Experience:

  • High degree of IT literacy, particularly in Microsoft Office including advanced Excel knowledge
  • High level of knowledge of FM related systems: Condeco and FSI preferred
  • Finance knowledge would be advantageous

Qualifications:

  • A Level qualified
  • 2 years’ relevant experience

Overtime:

  • Required to be available for ad-hoc overtime work

Skills:

  • Ability to cope with deadlines
  • Good with detail, with a thorough approach
  • Excellent customer service skills
  • Strong work ethic
  • Positive attitude
  • Self-confident
  • Team player

If this role is of interest, please contact Amy on 0207 118 4848 – amy@maxwellstephens.com

Download the FM Salary Survey

Our latest Salary Survey report delves into the FM sector, including the demographic makeup of the industry, levels of remuneration, working life, responsibilities, and career attitudes and motivations. 

Click the button below to download your free copy today.