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Office Manager (Facilities & Financial)

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  • Job Reference: PR/000071
  • Job Title: Office Manager (Facilities & Financial)
  • Location: Central London
  • Basic Salary Range: Circa £30,000 + Package
  • Job Type: Permanent
  • Posted 4 years ago
  • This position has been filled

Maxwell Stephens’ client is a leading corporate organisation whom are currently looking for an Office Manager.

Reporting to the Deputy Head of London FM, this role will encompass:

  • Day to day responsibility of Group finances – coding invoices, updating CAFM system Purchase orders, updating finance trackers and forwarding invoices for relevant FM Manager approval
  • Monthly meeting with FM Managers to discuss finance, raising any issues the FM Manager needs to deal with
  • Oversee PO management
  • Assist local finance team with/take responsibility for general financial housekeeping activity, such as checking dead job numbers, transferring costs where appropriate
  • New starter management – to include ID cards requests, inductions, training records and input into HR Oracle System for new joiners also responsible for appraisal update, admin etc.
  • Liaison with HR group, Finance Group, Health and Safety and others to ensure compliance with company procedures relating to staff
  • Arrange meetings and travel as required
  • Journal Entries/reversal – Liaise with accounts to correct accounting errors and move items to correct coding area when required by Managers
  • Keep weekly records and report monthly on staff sickness, staff leave and working from home
  • Deal with holiday requests, absence notification procedures and assisting with leaver procedures
  • Finance and Admin in relation to lease & property management including receipts for sub-lets
  • Development to assist with Customer Service issues
  • Available for emergency helpdesk cover

Experience:

  • High degree of IT literacy, particularly in Microsoft Office including advanced Excel knowledge
  • High level of knowledge of FM related systems: Condeco and FSI preferred
  • Finance knowledge would be advantageous

Qualifications:

  • A Level qualified
  • 2 years’ relevant experience

Overtime:

  • Required to be available for ad-hoc overtime work

Skills:

  • Ability to cope with deadlines
  • Good with detail, with a thorough approach
  • Excellent customer service skills
  • Strong work ethic
  • Positive attitude
  • Self-confident
  • Team player

If this role is of interest, please contact Amy on 0207 118 4848 – amy@maxwellstephens.com