Office Manager (Facilities & Financial)
Back to Vacancies ListMaxwell Stephens’ client is a leading corporate organisation whom are currently looking for an Office Manager.
Reporting to the Deputy Head of London FM, this role will encompass:
- Day to day responsibility of Group finances – coding invoices, updating CAFM system Purchase orders, updating finance trackers and forwarding invoices for relevant FM Manager approval
- Monthly meeting with FM Managers to discuss finance, raising any issues the FM Manager needs to deal with
- Oversee PO management
- Assist local finance team with/take responsibility for general financial housekeeping activity, such as checking dead job numbers, transferring costs where appropriate
- New starter management – to include ID cards requests, inductions, training records and input into HR Oracle System for new joiners also responsible for appraisal update, admin etc.
- Liaison with HR group, Finance Group, Health and Safety and others to ensure compliance with company procedures relating to staff
- Arrange meetings and travel as required
- Journal Entries/reversal – Liaise with accounts to correct accounting errors and move items to correct coding area when required by Managers
- Keep weekly records and report monthly on staff sickness, staff leave and working from home
- Deal with holiday requests, absence notification procedures and assisting with leaver procedures
- Finance and Admin in relation to lease & property management including receipts for sub-lets
- Development to assist with Customer Service issues
- Available for emergency helpdesk cover
Experience:
- High degree of IT literacy, particularly in Microsoft Office including advanced Excel knowledge
- High level of knowledge of FM related systems: Condeco and FSI preferred
- Finance knowledge would be advantageous
Qualifications:
- A Level qualified
- 2 years’ relevant experience
Overtime:
- Required to be available for ad-hoc overtime work
Skills:
- Ability to cope with deadlines
- Good with detail, with a thorough approach
- Excellent customer service skills
- Strong work ethic
- Positive attitude
- Self-confident
- Team player
If this role is of interest, please contact Amy on 0207 118 4848 – amy@maxwellstephens.com