Deputy Facilities Officer (Contract role)

Our client, a hugely successful Charity, are seeking a Facilities Manager to join their team for a minimum period of 6 months.

Key Responsibilities:

• Assisting the Facilities Officer in the provision of services and facilities for all Prospect premises
• Mechanical, Electrical, Plumbing and other services; Gas, Water and Electricity contracts; Monitoring and operation of Building Management Systems; Lifts; Window cleaning and associated equipment; Cleaning contracts.
• Liaising with contractors on general maintenance and renovation of building, fire doors, and equipment; Provision of office furniture and equipment (excluding computers) but including photocopiers. Monitoring of all contractors on site.
• Security: Liaise with security company and monitoring of security officer. Monitoring of all security arrangements, including access systems.

• Dealing with repairs/replacements (furniture and fixtures), refurbishment and decorations and reorganisation of office and meeting room accommodation.
• Responsible for ensuring integrity of Fire Alarm systems (including weekly tests) and compliance with relevant Fire & Building regulations.
• Acting as a liaison point for tenants in Prospect House – coordinating provision of services, repairs, H&S, security, general troubleshooting, etc.
• Liaise with neighbours over access, noise, etc
• To assist the Facilities Officer with matters relating to office relocations/redevelopments/refurbishment:
• Assisting the Facilities Officer to ensure that services and facilities are provided and maintained in Prospect Regional offices
• Budgetary aspects of Premises and Facilities
• Sustainability and Environmental programme

The successful candidate(s) will be able to demonstrate:

Knowledge

• Knowledge of Prospect premises and plans relating to Regional offices and Prospect House developments
• Knowledge of statutory or other requirements as they relate to office premises (e.g. health & safety, fire regs, building standards, disability compliance, space, tenancies, etc)
• Knowledge of policy and standards relating to waste & recycling, energy efficiency and sustainability would be valuable
• Qualifications in facilities management, and Health & Safety are desirable but not essential
• IOSH Qualified

Skills

• Organisational and administrative skills
• Communication skills – oral, written and electronic
• Interpersonal skills with staff, members, suppliers, contractors, tenants
• Skills relating to budgeting and financial planning and record-keeping
• Computing skills including MS Office and Prospect Network/Internet

Experience

• Experience of assisting in managing office facilities – services, security, repairs, refurbishment, office moves, tenants
• Experience or organising projects within financial and time constraints
• Experience of procuring supplies (services, office supplies and equipment
• Team-working (experience of working with other staff or suppliers)

Personal Characteristics

• Ability to organise projects to meet specifications, budgets and deadlines
• Ability to build and sustain relations with staff, members, suppliers and others
• Ability to show initiative and be flexible in dealing with new situations or crises
• Good timekeeping and attendance record and preparedness to undertake out of hours duties of post
• Ability to work under pressure and manage conflicting interests and priorities
• An eye for detail and completing/finishing pieces of work
• Willingness to contribute to forward planning and strategy
• Willingness to embrace change in all aspects of Prospect’s organisation and activities in pursuit of building a successful union
• Commitment to Prospect and to the union movement in its widest sense

If you believe you have all the required experience, please contact the team at cv@maxwellstephens.com or call 0203 903 4265 to discuss in more detail.

The deadline for applications is Friday 4^th May 2018.