Director of Finance and Administration

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  • Job Reference: PR/000929
  • Job Title: Director of Finance and Administration
  • Location: London
  • Basic Salary Range: £Exceptional + Superb Benefits & Opportunities
  • Job Type: Full Time
  • Posted 3 weeks ago

Our client, a leading and established law firm, has asked us to recruit an International Finance and Operations Director. They would like this individual to utilise their proven leadership, financial analysis and business management skills to oversee the financial, administrative, and regulatory compliance activities of the firm’s international offices.

 

Essential Job Functions:

 Office Financial Oversight and Reporting

  • Monitor all key financial metrics relevant to the international offices, including: fee earner metrics and compliance, billings, collections, aged inventory and debtors
  • Keep the office Managing Partners and individual partners informed of financial performance and address financial performance and compliance issues as they arise with individual partners
  • Work with the office Managing Partners and the firm Chief Financial Officer to establish budgets and targets. Oversee the preparation of annual revenue, operating expense, and capital expenditures budgets
  • Monitor achievement against budgets and work with office partners to build operational plans to support the targets. Provide forecasting information to the firm’s Chief Financial Officer and Director of Finance as needed

Treasury Management

  • Manage the cash operations and bank accounts for international offices
  • Review monthly bank reconciliations prepared by the firm’s Director of Accounting to verify accuracy
  • Borrow or pay down as needed against the credit agreement between the UK firm and the US firm.
  • Monitor client cash receipts as recorded by the firm’s Accounts Receivable department, and coordinate with the Accounts Payable department to approve vendor payments
  • Monitor the client accounts for adherence to all regulations

Tax Reporting and Compliance

  • Work with the Director of Accounting and the firm’s external accountants to prepare all HMRC filings and correspondence and to ensure compliance with all UK tax regulations
  • Review quarterly VAT filings for London and Dubai and monitor to ensure compliance with all VAT regulations
  • Oversee other tax compliance activities, such as the reporting for PAYE Settlement Agreement in London

Other Regulatory Compliance

  • Supervise the Compliance Manager in monitoring all regulatory compliance, including adherence to the Solicitor’s Regulatory Authority (SRA) processes, Data Protection Act provisions, Anti-Money Laundering Act, and other UK and Dubai regulations
  • Act as the firm’s Compliance Officer for Finance and Administration (COFA) per SRA rules and assist the firm’s Money Laundering Reporting Officer (MLRO) to oversee all Client Due Diligence (CDD) activities

Client Intake, Billing and Collections

  • Monitor the onboarding of new clients and matters to ensure the proper regulatory and procedural parameters are followed and to stay abreast of office productivity and financial trends
  • Supervise the Business Operations Coordinator and the Accounting Specialist to ensure client invoices are sent accurately and timely to clients in accordance with engagement letters
  • Monitor client accounts receivable and work-in-progress balances, identify any issues as they arise, and communicate such as needed to the office partners and to the firm’s Chief Financial Officer

Vendor Contracts and Travel & Entertainment Reimbursements

  • Manage and negotiate all vendor contracts for international offices in coordination with the firm’s Chief Operating Officer and Procurement Coordinator
  • Ensure vendor invoices are accounted for and processed through the firm’s workflow approval systems
  • Approve all vendor payments in communication with the firm’s Accounts Payable Manager
  • Review and approve all Travel & Entertainment reimbursement requests for international partners and employees
  • Monitor pre-approvals for the London partner T&E pool in coordination with the London Managing Partner

Office Administration

  • Supervise the London Office Manager and the Dubai Office Coordinator for all office administration activities
  • Direct the management of support staff, including legal assistants and specialists
  • Negotiate and manage all facilities lease obligations in coordination with the Chief Operating Officer and the Chief Financial Officer
  • Attend firm-wide office administrator meetings

Recruiting

  • Coordinate all international attorney and staff recruiting activities with the Chief Talent Officer and the Chief Human Resources Officer

Compensation and Payroll

  • Monitor compensation systems and strategies and provide input where needed to the firm’s decision makers
  • Work with the London Managing Partner and the Chief Human Resources Officer to determine staff salaries and bonuses
  • Review and approve all payroll payments prepared by the firm’s Payroll Manager and monitor submission to the firm’s outsource payroll vendor

Benefits Plans

  • Oversee benefits plans for international offices and negotiate and monitor contracts in coordination with the Chief Human Resources Officer
  • Stay abreast of peer and market trends for employee benefits and make suggestions for changes when needed
  • Administer the London Pension plan, including monthly reporting and payments to the pension administrator, and the Pensions Regulator Annual Declarations Confirmation

Education

  • Required: Bachelor’s degree in accounting, business, or related field.
  • Preferred: ACA/ACCA and/or MBA

Experience

  • Ten to fifteen years of work experience in a financial or operational role required, along with demonstrated expertise in financial planning and analysis

Other Qualifications

  • Supervisory experience of multiple functional teams preferred
  • Experience using and developing financial and operational reporting systems preferred
  • Must have good interpersonal skills and proven experience in collaborating outside of reporting lines in the normal course of duties

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